Tips how to organize your tasks at work

Post Reply New Topic

At my work there are multiple tasks. Each task can have a different deadline, different colleagues that gave them, etc.

I have created an Excel worksheet that greatly helps me ordering c.q. organizing my tasks and also greatly reduces stress. It also helps against losing track of tasks that are suspended because of problems, such as: no binding covers, copying machine malfunctioning, person to ask more information not present. Each row in that worksheet represents a task. Each column has the following meaning:
- Description of the task;
- Date when the task was given;
- Status of the task (how far I progressed in it?);
- Reason of suspension;
- Colleague that gave the task (not a boss per se);
- Deadline date;
- Reasons why the deadline has expired for that given task. A root cause of not completing the task, is given.

It has several advantages besides reducing stress:
- Multiple tasks can be given;
- Suspending a task does not cause stress. I can keep track of suspended tasks and why they are suspended: malfunctioning copying machine, no binding covers left, need additional information but the person who I could ask, is not present, etc.;
- New tasks can be easily added.

What do you think of this help?